Organise and Manage Your PDFs Using Tags

The new Tags function in Bluebeam Revu 2016 lets you build a Set and manage all of the drawing revisions quickly and efficiently by applying tags to the sheet name, sheet number and revision number of your drawings while they’re being added to the Set. Any new files are added to a saved Set and are automatically recognised and tagged as new revisions, as long as they have the same sheet number as an existing drawing.

Creating Your Set and Tagging the Drawings

Go to the Sets tab to create a new Set containing your initial drawing versions and select individual files or entire folders. Then choose the page regions where the sheet name and sheet number are located on each drawing. Revu will tag the files and a Tags dialogue box will appear, listing the drawings along with their sheet name, sheet number and revision number. Revu will tag the initial version of drawings with the number zero (0). You can either edit the listed information in the Tags dialogue box or click OK to apply the tags and finish the Set creation. The Sets tab now displays a collection of thumbnails representing each of the drawings in the Set.

Adding Drawing Revisions

You can add additional updated drawings or new documents to the Set and Revu automatically tags new drawings based on the page regions you selected when the Set was originally created. Each incoming file is compared with every existing drawing based on the sheet numbers, and if a new file has the same sheet number as one of the original drawings in the Set, it will be tagged as a new revision.

In the Tags dialogue box you’ll see a list of all versions of every drawing that’s ever been added to the Set. All original drawing versions are tagged with the number zero (0) in the Revision Number column, and any corresponding new revisions are tagged with the number one (1), indicating that they’re the first revision.

Bluebeam Gateway

Clicking OK in the Tags dialogue box opens the “Modify Pages?” dialogue box, listing the drawings that will be replaced with new revisions. When you click OK, all existing annotations are copied to the new revisions, and the corresponding previous versions are stamped as “Superseded.”

Bluebeam Gateway

When you scroll through the thumbnails in the Sets tab, some of them will have a small blue triangle in the lower left, indicating that what you’re seeing is a revised drawing. Clicking the triangle reveals a previous file version with a big red “Superseded” stamp across it.

For in-depth instructions and more information, check out our Tags tutorial video and Revu 2016 Manual.